Affiliate Program Terms and Conditions

Datafirefly Limited Version 1.0 · Effective: 2026-09-01

Datafirefly Limited, a private company limited by shares incorporated under the laws of Ireland, registered with the Companies Registration Office under number 810100, with its registered office at 15A Main Street, Blackrock, Dublin, A94 T8P8, Ireland, hereinafter “Datafirefly”.

And any natural or legal person whose application to the affiliate program has been accepted by Datafirefly, hereinafter the “Affiliate”.

Acceptance of these terms at the time of application forms the contract between the parties. No other provision, commercial document or website page prevails over this text.

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1. Purpose

The affiliate program allows the Affiliate to promote Datafirefly’s products and services through a personal tracking link, and to earn a commission on the orders attributed to them under Article 4.

The program covers the website www.datafirefly.com. It does not cover any other Datafirefly sales channel, nor quoted engagements, nor individually negotiated subscriptions, unless agreed in writing.

2. Nature of the relationship

The Affiliate acts as a fully independent party. The Affiliate is not an employee, agent, commercial agent, partner, distributor or representative of Datafirefly, and has no power to negotiate, conclude or bind Datafirefly in any way.

The parties expressly agree that this relationship does not fall within the status of commercial agent and gives rise to no termination, goodwill, notice or clientele indemnity, regardless of the volume of business generated or the duration of the relationship.

The Affiliate is solely responsible for all tax, social security and reporting obligations in their country of establishment, and indemnifies Datafirefly against any claim by an authority, social body or third party based on the characterisation of this relationship.

3. Application, admission and account

Enrolment is free of charge and carries no volume commitment. Every application is reviewed by Datafirefly, which may accept or reject it at its discretion, without any obligation to give reasons.

The Affiliate provides accurate, complete and current information, and notifies any change within 30 days, in particular any change of tax status, address, bank details or declared promotion channel.

The account is personal. It may not be assigned, shared or operated on behalf of a third party.

Payment of commissions is conditional on a complete file within the meaning of Article 9.

4. Tracking and attribution

Attribution relies on a signed cookie placed on the visitor’s browser when a valid affiliate link is clicked. Its duration is 30 days from the click.

The attribution model is last click: where a visitor follows the links of several affiliates in succession, the commission goes to the last link followed within the tracking window.

No commission is due for:

1. orders placed by the Affiliate themselves, under their email address or from their customer account, or by a person acting on their behalf;
2. orders for which no valid cookie is present at the time of payment, in particular where the cookie has been deleted, blocked or has expired, in private browsing, or where the browser or device changed between click and purchase;
3. orders attributed to another affiliate under the last-click rule;
4. orders generated in breach of Article 11;
5. orders cancelled, refunded, charged back or left unpaid, under the conditions of Article 8.

The Affiliate acknowledges that no tracking technology is exhaustive and waives any claim based on a missing attribution where no valid cookie was recorded.

5. Commission

The commission rate is 25 % of the net amount actually received by Datafirefly in respect of the order, excluding taxes.

Value added tax and any other tax borne by the customer are excluded from the calculation basis. Discounts, promotional codes and credit notes applied to the order are deducted from it. As Datafirefly’s products are software delivered electronically, no shipping cost enters the calculation.

The rate applicable to a commission is the rate in force on the date of the order. Datafirefly may change the rate for the future, on 30 days’ notice given by email, without effect on commissions already generated.

Commissions are denominated and paid in euro.

A commission is created when the order is paid, with the status “pending”. It becomes “approved” 45 days after the order, provided the order remains completed, not cancelled and not refunded. This period covers the 30-day refund guarantee granted to Datafirefly’s customers, together with the time needed to process a request made on the last day of that guarantee. It is set so that a commission included in a monthly statement is definitively vested, and therefore does not have to be clawed back after payment.

6. The customer belongs to Datafirefly

Datafirefly is the sole seller and sole contracting party of the end customer. Datafirefly concludes the sale, collects payment, delivers the service, provides support and handles complaints. The Affiliate is involved at none of these stages.

A customer acquired through an affiliate link is and remains a customer of Datafirefly. The Affiliate acquires no right over that customer, no exclusivity, no continuing entitlement, no territorial or sector protection and no right of first refusal.

The Affiliate has no access to any personal data of customers. Their dashboard shows only volumes, amounts and order numbers.

The commission is due in respect of the order attributed within the tracking window. Subsequent orders by the same customer give rise to no commission, save for a new valid attribution under Article 4. No recurring commission is due in respect of renewals, extensions or subscriptions taken out by that customer.

The Affiliate shall not hold themselves out to third parties as having rights over Datafirefly’s customer base, shall not approach it in their own name on the basis of the initial referral, shall not present it as their own, and shall not represent any relationship other than the one described in Article 2.

7. Monthly invoicing and payment cycle

The program operates on a single monthly cycle. No payment is made outside this cycle.

7.1 Month-end close. On the first day of each month, Datafirefly closes the Affiliate’s account. Commissions with the status “approved” on that date and not yet attached to a statement are included.

7.2 Threshold. Where the closing total is below EUR 50, no statement is issued: the amount is automatically carried over to the following month and accumulates, with no action required from the Affiliate.

7.3 Statement and invoicing request. Where the total reaches EUR 50, Datafirefly issues a numbered monthly statement detailing the orders included, the calculation basis, the rate, the total amount and the applicable VAT treatment. The statement is sent to the Affiliate by email and made available in their dashboard, together with an invoicing request stating the exact amount to be invoiced, the mandatory particulars to be reproduced and Datafirefly’s billing details.

7.4 Invoice upload. The Affiliate uploads their invoice in PDF format to their dashboard, no later than the 10th of the month. The invoice must quote the statement number, be addressed to Datafirefly Limited, and show an amount strictly identical to the statement. Any non-compliant invoice is rejected with the reason stated and may be re-uploaded.

7.5 Payment. Datafirefly pays on the 20th of each month, in a single transfer, all invoices uploaded and validated by the 10th of the same month.

An invoice is validated only where the Affiliate’s file is complete within the meaning of Article 9.1 and where their EU VAT identification number has been verified, or their non-registration declared, within the meaning of Article 9.2. Failing this, no payment is initiated: the amount remains vested in the Affiliate and is carried over to the following cycle until the situation is regularised.

7.6 Late invoice. An invoice uploaded after the 10th is processed in the following cycle and paid on the 20th of the following month. No early, partial or off-cycle payment is made, on any ground whatsoever.

7.7 No invoice. In the absence of an upload, the amount of the statement remains vested in the Affiliate and is carried over to the following month’s statement, where it accumulates. Datafirefly sends two automatic reminders and no further follow-up. It is for the Affiliate to upload their invoice in order to be paid.

7.8 Dormant accounts. After twelve consecutive months without an invoice upload despite reminders, the account is treated as dormant. The balance remains due, but its payment is subject to the prior and complete regularisation of the file under Article 9.

7.9 Payment means and costs. Payments are made by SEPA transfer, PayPal or Wise, in euro, to an account held by the Affiliate themselves. No payment is made to a third party. The cost of a SEPA transfer in euro is borne by Datafirefly. The fees and exchange differences of other payment means are borne by the Affiliate.

7.10 Suspension of payment. Datafirefly may suspend a payment, informing the Affiliate of the reason, where the file is incomplete, where fraud is seriously suspected, in the event of a breach of Articles 11 or 12, or where a dispute is pending on the orders concerned. Undisputed amounts are paid in the cycle following the lifting of the suspension.

8. Cancellations, refunds and clawback

Any order cancelled, refunded in full, charged back by the cardholder or left unpaid cancels the corresponding commission, whether pending or approved.

In the event of a partial refund, the commission is reduced pro rata to the amount actually retained by Datafirefly.

Where the cancellation occurs after the commission has been paid, Datafirefly sets off the corresponding amount against future commissions. Failing sufficient commissions within twelve months, the amount is repaid by the Affiliate within 30 days of a written request.

9. Affiliate file, invoicing and VAT

9.1 Required information. Upon approval of their application, the Affiliate receives a request for the documents needed to open their payment file. Before any payment, they provide and keep up to date in their dashboard:

1. their full legal identity, first and last name or exact company name;
2. their address and country of establishment;
3. their status: company, self-employed, or private individual without business activity;
4. their registration number with the competent register, where applicable, with supporting evidence;
5. their EU VAT identification number, or an express declaration that they are not registered;
6. their full bank details, in the name of the declared account holder.

9.2 Verification. Datafirefly verifies any VAT number against the European Commission’s VIES system. An invalid or unverifiable number prevents reverse-charge treatment and may suspend payment under Article 7.10.

9.3 Invoice particulars. The Affiliate’s invoice reproduces the mandatory particulars of their country of establishment, together with the monthly statement number. Depending on their situation:

• Affiliate who is a taxable person established in an EU Member State other than Ireland: invoice without VAT, bearing the wording “Reverse charge — Article 44 of Directive 2006/112/EC”;
• Affiliate who is a taxable person established in Ireland: invoice subject to Irish VAT at the applicable rate;
• Affiliate established outside the European Union: invoice without VAT, supply outside the scope;
• Affiliate benefiting from a small-business exemption scheme: invoice without VAT, bearing the corresponding wording of their country, for example “VAT not applicable, Article 293 B of the French General Tax Code”.

9.4 Self-billing. An Affiliate who has no business status allowing them to issue an invoice authorises Datafirefly to draw up, in their name and on their behalf, the monthly statement serving as an invoice. The statement is sent to them and is deemed accepted in the absence of written objection within 15 days. In that case, the Affiliate undertakes not to issue an invoice of their own for the same amounts.

9.5 Business status. An Affiliate without business status undertakes to obtain one in their country of establishment once the cumulative commissions earned exceed EUR 600 over any rolling twelve-month period, and to provide evidence of it. Failing this, Datafirefly suspends payments until the situation is regularised.

10. Dashboard and disputes

The Affiliate has a dashboard within their customer account, showing on an ongoing basis their clicks, conversion rate, pending, approved and paid commissions, monthly statements and payment history.

The data in Datafirefly’s dashboard and statements is conclusive between the parties. Any dispute concerning a statement must be raised in writing to contact@datafirefly.com within 30 days of it being made available. After that period, the statement is deemed accepted.

11. Prohibited practices

The following are prohibited and result in the cancellation of the commissions concerned, without prejudice to termination under Article 15:

1. paid bidding on the “Datafirefly” brand, its variants, derivatives and misspellings, on any search engine or advertising network;
2. use of a domain name, subdomain, profile or page reproducing Datafirefly’s brand in a manner suggesting an official channel;
3. the distribution of discount codes not issued by Datafirefly, and publication on coupon or cashback sites without prior written agreement;
4. unsolicited outreach in any form, including bulk emailing, automated private messages and serially posted comments;
5. cookie stuffing, cookie overwriting, hidden frames, automatic redirects, browser extensions and any technique placing a cookie without a deliberate click by the internet user;
6. self-referral, whether direct or through an intermediary, and any artificial attribution;
7. promotion on unlawful, hateful, misleading, pornographic or infringing content;
8. any inaccurate statement about the products, prices, features, performance or about the Affiliate’s partner status.

12. Advertising disclosure

The Affiliate discloses the commercial nature of their recommendation clearly, visibly and immediately, in the language of their audience and in accordance with the rules applicable in their country.

Wording equivalent to “affiliate link” or “paid content” appears on every medium carrying an affiliate link.

On a website, affiliate links carry the rel="sponsored" attribute, in accordance with search engine rules on paid links. An Affiliate who fails to comply is answerable for the consequences suffered by Datafirefly, in particular any algorithmic or manual penalty affecting its search visibility.

13. Brand and materials

Datafirefly grants the Affiliate, for the duration of the program, a non-exclusive, non-transferable and revocable right to use its name, trade marks and official visuals solely for the purpose of promoting its products and services, in accordance with its brand guidelines.

Any modification of the visuals, any association with another brand and any use outside this purpose require prior written agreement. This right terminates automatically at the end of the relationship, and the Affiliate then removes the materials concerned within 15 days.

14. Personal data

Each party is a controller in respect of the processing it carries out.

Datafirefly processes the Affiliate’s data for the purposes of managing the program, tracking attributions, paying commissions and complying with its accounting and tax obligations. This data is retained for the duration of the relationship and thereafter for the statutory retention period applicable in Ireland.

No personal data of end customers is disclosed to the Affiliate.

The Affiliate exercises their rights of access, rectification, erasure, restriction and portability at privacy@datafirefly.com. The privacy policy published on www.datafirefly.com supplements this Article.

15. Duration, suspension and termination

The program is entered into for an indefinite term.

Either party may terminate at any time, without notice, without indemnity and without cause, by written notification to the other party.

Datafirefly may suspend an account immediately, for the time required to carry out checks, where fraud or a breach of Articles 11 and 12 is seriously suspected.

On termination of the relationship:

• approved and undisputed commissions remain due and are paid under the cycle set out in Article 7, subject to the corresponding invoice being uploaded;
• pending commissions follow their normal course and are approved or cancelled under Articles 5 and 8;
• commissions arising from established fraud or from a breach of Article 11 are cancelled;
• brand usage rights cease immediately.

16. Liability

Datafirefly gives no warranty as to volume, traffic, availability of the program or level of income. It may at any time change its catalogue, its prices, its website and its order funnels.

Datafirefly’s liability under the program is limited to the amount of commissions due and unpaid to the Affiliate. Indirect damage, loss of opportunity, loss of profit and reputational harm are excluded.

17. Changes to these terms

Datafirefly may amend these terms. Any new version is notified by email and published with its version number and effective date, 30 days before it applies.

Continuing promotional activity after the effective date constitutes acceptance. An Affiliate who declines the new version may end their participation under Article 15, commissions already earned remaining due.

18. Miscellaneous

The invalidity of any provision does not affect the validity of the others, which remain applicable.

Tolerance of a breach does not constitute a waiver of the right to rely on it subsequently.

The Affiliate may not assign this contract without Datafirefly’s written consent. Datafirefly may assign it freely in connection with a reorganisation or a transfer of its business.

19. Governing law and jurisdiction

These terms are governed by Irish law.

Any dispute concerning their validity, interpretation or performance falls within the exclusive jurisdiction of the courts of Dublin, subject to the mandatory protective rules applicable to an Affiliate who is a consumer.

Language. These terms are published in French and in English. In the event of any discrepancy between the two versions, the English version prevails.

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Datafirefly Limited · CRO 810100 · 15A Main Street, Blackrock, Dublin, A94 T8P8, Ireland contact@datafirefly.com